March 11, 2026 - Meeting Minutes
Board Member Attendance: Steve D, Victoria F (meeting minutes) and Barb P, Elaina B, John C, Terese M, Terry H| Neighborhood Attendance: Binny H, Dave H, Geoff V, Rick K, Stephanie S | Online: None
ITEM 1 - Approved Feb. Meeting Minutes
ITEM 2 - Spring Clean-up Project List and a Flyer
Spring Clean-up: Sat, May 2, any time 8 am – 1 pm
Flyer, 2026 Event Dates, Update re the Creek Task Force, and Covenants/Bylaws Project. | ACTION: Victoria creates the flyer. After board approval, she and 3 additional people distribute them one week out.
PROJECT LIST
Big Project: The south fence needs about 30 posts and a lot of rails. | ACTION: Terry will get the skid steer, auger, and fencing materials.
Entrances: Some of the rock on the West side of Easley can be moved to the East side so the outside of the main entrances look even. Even out the rock on the Virgil entrances. | ACTION: Need a wheelbarrow and shovels.
Weed killer around the creek area. We need two experts who can identify both hemlock and teasel. These two people will go with two people who spray the weeds. The entire area will take 6-8 tanks. | ACTION: We need two experts and will ask Martha to be one. Terry has the sprayer, waters from his hose, and weed killer.
Trash clean-up: Two people. One outside and around the creek and one dredging materials from the creek.
Dumpster maintenance: If needed, we need a small group to rearrange materials that are not flush with the top of the dumpsters.
Additional Note:
There’s a continuous pond that runs from Easley through the marshy section of the neighborhood. There are two low spots that have continually eroded. We need a flow zone. NOTE: When the area was surveyed, they were concerned about the overgrowth of vegetation which needs to be cut 4’ above the flood area.
ACTION: Steve will organize a group to walk along the creek then form a plan of action to address the issue.
ACTION: The Denver water board may have impacted the flow of the creek; Terese will work with Brenda about how to move forward with possible state funding.
ITEM 3 - HOA Covenants and Bylaws Project
Working Group: Barb P., Brenda F., Frank B., Steph S., Terese M met last week.
They have a mission and vision statement we can post on the website and in the flyer.
There are two law firms that deal exclusively with HOAs. The fee is much lower than what’s been quoted in the past because the working group is doing a lot of upfront work. The estimate is $6K. The lawyer will add in nine missing CO governance policies, verify Jeffco rules, and offer suggestions about the neighborhood document which can use stronger language than what Jeffco suggests. They can file this document with the state.
The working group is going through these documents line by line. There is language that is old and out of date. In addition, they’re discussing:
How voting should work at meetings. E.G., how many board members need to be in attendance to approve of changes and how and when to use votes from our neighbors.
Adding a comprehensive section about fire mitigation. This can be educational rather than mandatory.
Home businesses: People should not run a business out of their house if sales/services are happening directly from the house. EG, we don’t want an increase in traffic and reduced parking.
Animals: We need to specific the type and number of animals people are allowed. EG, we may not want cows, pigs, and chickens, but if they’re allowed, we need guidelines.
Noise standards.
Recreational vehicles: Define what they are; the type; dimensions; and how many consecutive days they can be parked. The HOA can have limitations for driveways, but we need to use Jeffco rules for street parking.
Long- and short-term rental policies: If it’s a long-term rental, and it’s allowed, then we should have language about how it’s maintained. Idea: Ask those renters to pay an extra quarterly fee in case the HOA needs to take over maintenance. There is agreement that no short-term rentals should be allowed.
Guidelines about an enforcement process.
How to manage current violations.
ACTION: Terese will get the lawyer fees authorized with Cindi. The working group will continue to meet as needed.
ITEM 4 – Potential monthly email updates re neighborhood issues
If we want to move forward, we can ask people to submit email addresses via the website contact form.
ACTION: Victoria already posts information on the website and FB page. She can also post timely messages on entrance signs with reminders to check out the website re issues like the high-density Avalon development.
ITEM 5 - Additional items
17852 W 59th Ave: Request for approval for a fence between that person’s backyard and open space. The fence will stay within property lines. Board approved; neighborhood signatures next; Victoria to file the final document.
Projects moving forward: Get neighborhood signatures first THEN ask the board for approval and Victoria will file the final document on the google site.