April 8, 2026 - Meeting Minutes

Board Member Attendance: Steve D, Victoria F (meeting minutes) and Barb P, Elaina B, John C, Terese M, Terry H| Neighborhood Attendance: Barb P, Binny H, Brenda F, Ed S, Rick K | Online: None

ITEM 1 - Approved March Meeting Minutes

ITEM 2 – Spring Flyer (Victoria and Terese)

April 25/26 distribution: We will need 4 volunteers.

List all event dates

Note about HOA fees and a thank you to volunteers

List specific spring clean-up tasks such as:

• Fence work: Skid steer, auger, posts, rails will be available (from Terry)

• Tree stump to be removed for flood mitigation (Steve and Terry: Reviewed a flat area to see if there was any flood mitigation that could be done.)

• Entrance rock review and adjustment: Wear heavy gloves

• Stream clean-up crew and spraying weeds: Long shirt and pants, sun hats, and a mask if spraying weeds

Dumpsters and dates (Victoria checking on final dates with Cindi)

Note: Yard waste should NOT go in the chipping pile

Bylaws and Covenants project

NTM drought and water restrictions

ITEM 3 - HOA Bylaws and Covenants Project Update

Terese worked with a lawyer who specializes in HOA covenants. The agreement was signed by Steve and Cindi.

The amount due went from $6K to $1900; however, additional money will be needed for submissions, filing, and time for questions. E.G., this person can attend in-person meetings for neighbors who have questions about specific questions regarding the new document.

The lawyer will take the existing covenants and will add updated CO and JeffCo rules. Several sections will be updated. A request was made to add information about meeting decorum, board officers, and how to manage voting when there’s a need to break ties or if there’s a lack of a minimum quorum needed.

Timeline:

• The lawyer will have a draft next week for the committee to review.

• Once that committee has reviewed it, the board will review it.

• There will be a final document for all neighbors to review.

Communication:

• There needs to be approval from 67% of the neighborhood. Side note: They’re checking to see if a non-response can be considered a positive vote.

• There needs to be clear communication about what has been changed and why.

• The document will be posted on the website.

• There will be a printed copy that can be distributed; it’s about 15 pages in length.

• We can schedule in-person meetings and perhaps one could be at the picnic.

ITEM 4 – Website Updates (Victoria and Julia)

• Homepage: Add the new Vision and Mission Statements

• New nav bar block and website page: Bylaws and covenants page that will be regularly updated as the committee progresses.

• Other page clean-up items in process.

• Will eliminate a google space and email address that’s not being used.

ITEM 5 – Additional Items

Summer landscaping: John takes care of the open space with a large mower that is rented for the day. A small spring clean-up crew can review the open space areas and add to the list if needed. John has received the names of three neighborhood kids who are interested in mowing three sections in the neighborhood.

Light poles and lights: Victoria has submitted multiple requests that are in process. To check on adding a light pole at Windy and 60th that’s similar to the one at Virgil and 60th; it’s an angled hanging light outside of the neighborhood. In addition, she is checking on the cost to upgrade all light poles in the neighborhood to a more modern version.

Neighborhood requests:

• Honey Bees: A note was sent to this person to inquire about a JeffCo permit and was also asked to loop in neighbors.

• A neighbor requested a third garage: A note was sent to this person to get JeffCo approval and neighborhood signatures; these docs can then be sent to the board for final approval.

• Two other neighbors submitted requests about home renovations: They have neighbor signatures, plans from the architect, and can be approved by the board.