Dec. 10, 2025 - Meeting Minutes
Board Member Attendance: Terry H, Steve D, Victoria F, Sue G | Neighborhood Attendance: Barb P
Meeting: 7 – 7:45 pm
Meeting Minutes from Nov. read and approved
Annual Business meeting: 9 am, Sat, Jan. 10, at 17709 W. 58th Dr. | Flyer: To be distributed Dec. 27/28.
AGENDA ITEM 1 – 2025 Recap
Terry, President
Lead in the Spring and Fall Clean-ups with a big thank you to our neighborhood volunteers!
Major trail improvements that included adding new rock using a skid steer.
Teasel and hemlock spraying with neighborhood volunteers. The HOA went from paying a company $5K to buying electric powered backpacks and using an environmentally friendly weed killer to spray these weeds.
Organized wood chipping.
Outstanding task: Oversee the repairs needed on the South and West fences which will need at least 30 new posts using a skid steer and auger to fix.
Steve, Vice President
Oversaw the major stream clean-up East of Virgil (this was the first major clean-up in the last decade); they also did some clean-up West of Virgil. This project included 80 work hours from a company who removed dead trees and cleaned up brush.
Built a bridge over the canal; some of the land West of the canal is owned by the HOA.
Outstanding task: Organize a volunteer task force for regular creek clean-up.
Cindi, Treasurer
Regular updates of budget to actuals.
Collected and tracked HOA dues payments as well as licenses and insurance.
NOTE: The HOA agreed that it’s important to keep up with capital projects for the safety of the neighborhood, and also agreed that we should keep a minimum reserve of 25K.
Ordered the roll off dumpsters twice.
Victoria, Secretary/Communications Liaison
Website: Posted meeting information, set up zoom rooms, took and posted meeting minutes. Updated and set up the entrance sign reminders.
Regular website and FB announcements and updates; added an FAQ page.
Submissions for lights/light poles.
April flyer: Save the dates, Spring Clean-up, and an outline of what the HOA dues cover. | July: Mailer with HOA policy reminders. | Aug flyer: Picnic details.
Annual Picnic: Logistics and execution of the Aug. event with a big thank you to Terese, John, Cory, and Terry as well as to all the neighbors who brought sides and desserts! Day of: Approximately 70+ adults and 15+ kids; BBQ; games area and prizes.
Terese – Board Member at Large
Responded to messages that came in from website contact forms.
Dog container maintenance.
John – Board Member at Large
Oversaw maintenance and mowing of common areas.
Two interior islands were mowed by terrific neighborhood kids.
Sue – Board Member at Large
Entrance sign project TBD.
AGENDA ITEM 2 - Neighborhood Entrance Clean-up and Rock Redesign
Process: A few HOA board members (Steve, Sue, Victoria, Terry) collected quotes and personally met with landscapers to get their thoughts as well as discuss some of their own ideas.
Drawings, rock types, and the design were finalized with the contractor that was hired. Steve led the contracting process.
Entrance signs were posted for over a month to alert the neighborhood of the changes. Victoria posted detailed information on the website.
Sue and Steve oversaw the work which was completed on December 16. [Before and after pictures to be posted.]
AGENDA ITEM 3 - Additional Items
Virgil Entrance sign about Children at Play was removed (it was in bad shape). Victoria checking on posting a few 15 mph signs.
Note: Easley and 60th roundabout in the works! Arvada and Jeffco need to work together.
Main topic for the Annual Business Meeting: A working group will meet then hire an attorney to update by-laws and covenants. Goal: To maintain a harmonious neighborhood that protects the value of houses located in The Trails community.