June 10, 2026 - Meeting Minutes
Board Member Attendance: Steve D, Victoria F (meeting minutes), Barb P, Elaina B, Terese M | Neighborhood Attendance: Binny H, Brenda F, Dru D, Heidi K, Megan S, Rick K, Stephanie S | Online: None
ITEM 1 – Approved May Meeting Minutes
ITEM 2 – Entrances and Light Poles
There has been a lot of work on the East corner of Windy and the MVP award goes to John. He removed old layers of weed mat and created a new dirt slope for better drainage. He then added a new layer of weed mat. Terry & Vic – Picked up rock from APC Landscape Supply and John removed it from the trailer. June 19: Sue and Vic are working on minor aesthetics upgrades and filling in bare areas with the neighborhood kids, Emmett and Grady.
Light Poles: Xcel replaced 2 light poles; there were 2-3 xcel trucks at two locations. To upgrade them to a more modern look, it would cost, 4k-10k each, so we’ll pass on that idea for now.
ITEM 3 – Landscaping/Mowing Update
Neighborhood kids including Grady, Emmett, Enzo, and Brendan are mowing the 1) small island; 2) W 58th Drive section; 3) both sides of the fence at 58th; 4) area by Steve’s house (new - $20). A volunteer neighbor, Scott, will take care of the large island.
Large common areas are maintained by John.
Wood chipping is complete. $1K was approved. Thy did extra work as wood was added after a storm and an additional $200 was approved for payment.
ITEM 4 - HOA Covenants and Bylaws Project
The working group met once since the last meeting. They sent a few options for verbiage re livestock as well as the full covenant document for the board to review before they met. A revised copy and new questions were sent to the lawyer.
The HOA is now registered with the Department of Regulatory Agencies (DORA) which allows the HOA to enforce legal or financial actions like filing liens. The attorney’s office took care of the registration this first time then Cindi will handle it in the future. $175.
A new invoice for $3200 was submitted. It is projected that this project will still be under the $6K total goal.
There are 3 separate documents.
STAGE 1, Covenants: Establishes the rights and obligations between the HOA and the homeowners. It is legally binding. We need 75% of households to sign off on this new document.
STAGE 2, Bylaws: They act as the internal rules of order and will address how we operate as a board; it’s not a state issue. No vote is needed but the neighbors should see it. The exact enforcement procedures will be in this document. Allow for a 14-day (not 10-day) comment period for any adjustments the board may need to make.
STAGE 3, Rules: Manages the practical, daily operations of the neighborhood and shared common areas. Helps define the interpretations of the legal document. No vote is needed, but the neighbors should see it. Thank you to Frank who will use AI help to review what other HOAs do.
Next Steps:
Post updates on the website. Victoria and Terese will work together.
Talk to your neighbor. Start raising awareness.
These 3 documents will be sent to every household via hard copies in the mail. The documents will highlight changes as well as state requirements. (Side note: Request email addresses from people who would like to be alerted of any emergencies in the neighborhood.)
A scheduled in-person Q&A meeting will be set up with the lawyer or working group, hopefully by the time the annual picnic is held.
Some details:
Anything that has been in existence for 12 months before these new guidelines will be grandfathered claused in.
If the HOA wants to sell any of common areas or secure a loan, 67% of the households would need to agree to it. No change.
The common areas behind properties can be beautified up to 9’ behind a homeowner’s lot. This would be for landscaping and must be maintained; no physical structures can be erected. Household should get approval first. The 9’ guideline is in the current verbiage.
Recreational vehicles: Will use the JeffCo guidelines regarding street use; they cannot be parked for long-term storage and need to be moved after 3 days. Verbiage was added to include information about 4 axle vehicles and boats. No major changes.
Pets: Adding official guidelines about chickens (up to 6) and honey bees (up to 2). The board needs to approve it, JeffCo permits should be obtained, and a fence will be required.
Home Rentals, short and long term. If the owner is living in the home, it’s their business how they use their space. However, if you are not occupying your home, rentals may be permitted by the board. Long term rentals will be allowed for up to 3 years. No more than 10% of the homes in the neighborhood can be rented (this percentage may be lowered). Variances can be approved by the board. Discussion that HOA dues from these homes are doubled because they will need to be monitored and communication may be more difficult.
ITEM 4 – Additional Items
The fence project is on hold due to busy summer schedules. A third of the project was completed in the spring and a third will be completed in the fall. We may want to hire people to help.
State-owned homes, Steve: He spoke with the Director. They are going to gut and remodel the interior. They don’t know the length of the project, but when it’s complete, they’ll start using it again. | There is a concern about the number of vehicles currently blocking the area. It’s a very tight space. One idea is that they could take some of the lawn for vehicles because there is a lot of lawn. Keep in contact with Steve if you have additional concerns.